Project Assistant

You're the kind of person who turns "we should..." into a clear plan? You communicate with confidence and you're inspired by a timeline-and quality-driven environment with different stakeholders?
Then you might fit in perfectly.
As our Project Assistant, you make sure the right things happen at the right time - and that everyone knows what "right" and "time" mean.
Project Assistant (m/f/d) – Executive Search Projects | Ulm (strong on-site)
Company: NIK Executive Search GmbH
Location: Ulm full-time or part-time with 30 hours + on site

What you'll do

• Support our Lead Operations: schedules, agendas, minutes, action lists, and follow-ups
• Maintain project plans, documentation and status updates (trackers, dashboards, reports)
• Be the communication hub between Lead Operations, General Manager, internal teams, and external customers
• Coordinate meetings and on-site activities - from prep to wrap-up
• Create crisp presentations and messages that make complex topics easy to act on
• Support day-to-day organization (travel, orders, invoices) as needed

What you bring

• Experience in project assistance/coordination or a comparable role
• A structured working style: you prioritize, document, and keep things moving
• Strong communication skills — warm, clear, and firm when needed
• Passion for a dynamic and digital embracing environment: you learn fast and ask smart questions
• A genuine will to grow. You want feedback, responsibility, and development
• Solid Microsoft 365 skills, ideally AI curiosity; collaboration tools are a plus

What you can expect

• Projects with purpose and real-world impact
• A solidarity-driven team culture built on ownership, clarity, and respectful collaboration
• Appreciative onboarding, sparring partners, and the chance to take on more responsibility over time
• A modern workplace in Ulm and fast-paced processes instead of daily routine
• Full-time or part-time (30+ hours/week) with flexibility and clear expectations on both sides

Sounds like you?

Even if you come from another field or have a different background, send us a short intro (or LinkedIn profile) and your CV with your preferred weekly hours. If you'd like, add a short note about what makes you passionate about our work.
We welcome applications from all people - regardless of gender identity, age, disability, religion, or background. What matters to us is how you work, how you communicate, and how you learn.
Apply: