Veeva Platform Team - Administrative Assistant (m/f/d)

Job Description

Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams make sure our concepts become reality.

Please note: the incumbent may be based in various locations across Europe and the UK.

Veeva Platform Team - Administrative Assistant (m/f/d)

The Veeva Platform Team Administrative Assistant supports the daily operations of the Veeva Platform Team by managing administrative tasks, coordinating meetings and logistics, and ensuring consistent follow-up on actions and communications. The role serves as an operational backbone for the team, reducing administrative burden on leadership and improving execution efficiency. The Veeva Platform Team Administrative Assistant will report to the Veeva Platform and Partnership Lead.

Responsibilities

• Support executive-level leadership and the senior platform team
• Work autonomously within defined administrative responsibilities
• Gain exposure to enterprise initiatives, governance forums, and senior stakeholders
• Provide administrative support to the Executive Director, Veeva Platform & Partnership, and to Veeva Platform & Partnership team members (support level varies by job grade)
• Manage calendars, meetings, and logistics across multiple time zones
• Coordinate internal and external meetings, workshops, and governance sessions
• Prepare, format, and distribute agendas, presentations, and meeting materials
• Capture meeting notes, actions, and follow-ups as required
• Support onboarding activities, access requests, and team coordination
• Share capacity with other eligible colleagues or teams within the European region as needed

Qualifications & Experience

• Administrative and organizational excellence
• Strong planning and prioritization skills
• Clear written and verbal communication skills
• Experience coordinating stakeholders across teams and regions
• High attention to detail and commitment to confidentiality
• Proficiency with Microsoft 365 tools (Outlook, Teams, PowerPoint, Word, Excel)

We offer an attractive salary, excellent social benefits, and an engaging international work environment with varied responsibilities. The minimum annual salary for this position in Austria is EUR 45,600 and will vary according to the qualifications and experience of the successful candidate. We look forward to receiving your application.

We are proud to be a company that embraces the value of bringing together talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Required Skills

Administration Management, Administration Management, Administrative Leadership, Administrative Support, Data Entry, Document Management, Event Planning, Executive Leadership, File Management, Filing Documents, Financial Budgeting, Leadership, Meeting Notes, Microsoft Office, Microsoft Word, Office Applications, Office Equipment, Partnership Development, Prioritization, Process Improvements, Project Management, Scheduling, Software Proficiency, Strategic Initiative, Team Coordination

Preferred Skills

Veeva

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Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

No

Travel Requirements

No Travel Required

Flexible Work Arrangements

Remote

Shift

Not Indicated

Valid Driving License

No

Hazardous Material(s)

N/A

Job Posting End Date

04/3/2026