Executive Assistant – Chief Executive Officer

Responsibilities

• Streamline your business leader's workflows so their time and priorities are protected
• Maintain operational visibility across every task, project, and commitment
• Support faster, better decision-making
• Improve productivity by keeping systems and dashboards organized
• Strengthen accountability and alignment across the team
• Manage your founder's calendar, scheduling, and daily priorities across time zones
• Coordinate travel logistics: flights, accommodations, transport, and meetings
• Organize internal and external meetings
• Handle professional and occasional personal administrative tasks
• Keep the founder's schedule aligned with what matters most
• Act as the central coordinator for key tasks and projects
• Track priorities, deadlines, and deliverables across the team
• Follow up with people to ensure commitments get done
• Spot blockers and risks early, and escal
• Maintain operational visibility so the team stays aligned and productive
• Maintain and optimize the founder's workspace (Notion, ClickUp, or similar)
• Track project updates, task ownership, and company-wide priorities
• Keep documentation and workflows current as the business evolves
• Support the founder in maintaining a clear operational dashboard
• Turn meeting discussions into structured, owned tasks
• Join calls to capture action items and summarize key outcomes
• Brief the founder on takeaways, priorities, and next steps
• Facilitate team access to the founder for decisions and approvals
• Help with onboarding logistics for new team members
• Support process improvements as the company grows

Requirements

• 2+ years in executive assistance, operations coordination, or chief-of-staff style support
• Proven experience managing calendars, travel logistics, and complex scheduling
• Exceptional organization and task management, with the ability to juggle multiple priorities
• Excellent written and spoken English
• Professional, and comfortable interacting with senior leaders
• Proactive, anticipatory, and solutions-oriented
• Comfortable managing up and holding a team accountable
• High attention to detail and discretion with sensitive information
• Confident on professional calls and video meetings
• Wants a long-term role, not a short project
• Experience supporting founders or executives in startups or small high-growth teams (Nice-to-haves)
• Familiarity with operational documentation and knowledge management systems (Nice-to-haves)
• Experience with AI productivity tools or automation platforms (Nice-to-haves)
• Additional languages such as French or Arabic (Nice-to-haves)
• Background in operations, project coordination, or chief-of-staff work (Nice-to-haves)