Executive Assistant German speaking (m/f/x)

We are seeking a highly motivated and detail-oriented individual to join our team as an Executive Assistant. The successful candidate will play a critical role in supporting the partners in their daily responsibilities, including administrative coordination, strategic initiatives, and fundraising activities across Europe and the Middle East. This role requires a high degree of responsibility in managing selected projects and topics, with occasional involvement in market research and the preparation of marketing materials.

The position offers a unique opportunity to contribute to the development of a growing company while benefiting from a professional and stable work environment. We are looking for someone who thrives in a dynamic, fast-paced environment, takes initiative beyond defined responsibilities, and is motivated by long-term value creation rather than a conventional 9-to-5 mindset.

If you possess strong organizational skills, enjoy structuring both simple and complex projects, and have a solution-oriented mindset, we look forward to receiving your application.

Key Responsibilities

Executive & Administrative Support

• Provide high-level support to partners and senior management, including extensive diary management across global time zones and preparation of meeting materials.
• Support outreach to prospective investors by following up via phone or email in a professional and timely manner.
• Act as a professional gatekeeper by screening enquiries, handling confidential correspondence, and ensuring smooth communication flows.

Travel & Logistics

• Coordinate complex international and domestic travel, including flights, visas, accommodation, and ground transportation.
• Support international visitors and liaise with reception and couriers to ensure seamless logistics.

Finance & HR Administration

• Prepare and reconcile expense reports, process invoices, and maintain accurate records in line with company policy.
• Support onboarding of new team members and maintain absence and leave records.

Operations & Project Support

• Manage meeting logistics, including room bookings, guest access, and hospitality.
• Contribute to strategic initiatives and recurring tasks such as updating company presentations, preparing pipeline reports for clients, and other business materials.
• Conduct occasional market research and support marketing material preparation.
• Assist in the organization of team events and provide support to colleagues when required.

Qualifications

• Bachelor’s or master’s degree required.
• Minimum 1-3 years’ experience as an Executive Assistant or in a similar role, covering most of the responsibilities outlined.
• Native-level German (mother tongue) and strong written and verbal communication skills in English are mandatory. Additional languages are a plus.
• Strong organizational skills, with the ability to manage multiple projects and priorities effectively across time zones.
• High level of professionalism, discretion, and integrity in handling confidential matters.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook), with ability to update presentations and reports.
• Proven capability in diary management, travel coordination, expense reporting, and stakeholder communication.
• Solution-oriented mindset, attention to detail, and ability to take ownership of recurring and ad-hoc tasks.

What We Offer

• Competitive salary with a significant upside on the variable part given our business model.
• Flexible working arrangements.
• Flat hierarchies and short decision-making processes.
• The opportunity to work in a dynamic and experienced team in the private markets industry.
• Financial and organizational support for further qualifications such as CAIA or CFA.
• Various opportunities for professional and personal development, as well as long-term career prospects.