Lead Corporate Governance Paralegal

Responsibilities

• Assist with Board of Directors meetings and record keeping, including drafting of board and committee meeting agendas, readout notes and related minutes/resolutions for the same, maintaining the minute book, preparation of meeting materials, and implementing and managing a board portal.
• Calendar, draft and manage all Section 16 filings, including Forms 3 and 4.
• Support NYSE required reporting, including annual attestation.
• Coordinate NYSE filings and prenotification of press releases, earnings, and other press releases.
• Draft proxy materials (e.g., cards, notice & access), coordinating distribution with proxy agent, and annual report printers.
• Draft meeting certificates and documents.
• Coordinate annual review of charters, preparation of standing board and committee calendar items.
• Prepare for, coordinate, and administer annual shareholder meeting, including collaboration with Inspector of Electors.
• Coordinate stockholder queries and work with transfer agents including estate executors, unclaimed property, etc.
• Assist in the preparation of SEC Forms including 10‑K, 10‑Q, proxy statement disclosures and beneficial ownership tables, working with Corporate Secretary and C‑level to obtain necessary signatures/certifications.
• Prepare and coordinate collection of annual Director and Officer questionnaires.
• Assist with on‑boarding and departure of executives and directors.
• Handle special projects as requested.
• Demonstrate confidence in communicating and liaising with all levels of Leadership including C‑Suite and Board members.

Requirements

• 12+ years of work experience as a paralegal or legal assistant at a corporate in‑house legal department or a law firm
• 10+ years of experience as a paralegal or legal assistant in a Corporate Secretary department of a U.S. public company or in the Corporate Governance department of a law firm
• Previous use of computer software (Workiva) to make SEC filings via EDGAR, as well as competency in managing electronic board portals such as Diligent
• Paralegal Certification
• Proficient computer software skills in Microsoft Word, PowerPoint, Excel, and Outlook
• Stellar organizational skills
• Exceptional attention to detail
• High degree of self‑direction and motivation with good teamwork and interpersonal skills
• Superior verbal, written and communication skills and strong business acumen
• Results‑driven and ability to prioritize workflow
• Ability to meet demanding deadlines in a fast‑paced environment
• Ability to think creatively in solving critical/ time sensitive issues
• Ability to interact well with attorneys and business personnel throughout Resideo and outside service providers.