Project Assistant

NES Fircroft are currently recruiting for a Project Assistant for our client, who are a global, industry leader in power technology.

Location: Berlin

Temporary Employment Contract: 12-month initial contract

The Project Assistant will play a vital role in the efficiency of our PMO. You will be responsible for streamlining operational workflows, maintaining precise project data, and ensuring seamless communication across all project stakeholders.

Key Responsibilities

• Operational Control & Tracking:
  o Manage the Invoice Control Sheet to ensure financial accuracy.
  o Create and maintain operational trackers to monitor project progress and KPIs.
  o Maintain and ensure proper categorization of shared Box folders to facilitate efficient document management.
• Process Optimization:
  o Develop process flow charts to provide clear visualization of current workflows.
  o Identify bottlenecks and provide proposals for reducing PMO process overhead to improve team productivity.
• Stakeholder & Project Coordination:
  o Provide rigorous follow-up and tracking of actions with various stakeholders across all projects.
  o Support the organization of meetings and workshops, including handling all logistics such as room and hotel bookings.
• Reporting:
  o Actively participate in the preparation of reports for senior management, ensuring data accuracy and clarity.

Required Skills & Qualifications

• Education: Bachelor’s degree in Business/Project Administration.
• Technical Proficiency:
  Advanced command of the Microsoft Office suite.
  Working knowledge of Smartsheet for project tracking and management.
• Professional Attributes:
  Proactive, self-driven, and self-motivated: Ability to work autonomously and take initiative.
  Communication: Strong interpersonal skills with the ability to engage effectively with project stakeholders.
  Organization: Superior organizational skills with a high attention to detail.

Languages

• Required: English
• Appreciated: German/ French

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.