Supply Chain, Purchasing & Compliance Coordinator

Responsibilities

• Coordinate day-to-day purchasing activities with domestic and international suppliers.
• Create, track, and maintain purchase orders throughout the procurement process.
• Build and maintain strong supplier relationships to ensure competitive pricing, product availability, and on-time delivery.
• Monitor supplier lead times, purchasing schedules, and inventory requirements.
• Communicate with suppliers regarding pricing, availability, order status, and product specifications.
• Maintain supplier records, contracts, and product documentation.
• Support landed cost calculations and monitor purchasing trends.
• Resolve discrepancies related to purchase orders, invoices, pricing, and supplier deliveries.
• Coordinate inbound shipments with freight forwarders, customs brokers, and warehouse partners.
• Track shipments from origin through final delivery.
• Prepare and organize import documentation, including commercial invoices, packing lists, Certificates of Analysis (COAs), and Bills of Lading.
• Support customs clearance activities and documentation requests.
• Assist in resolving shipment delays, damages, shortages, and transportation issues.
• Maintain supplier approvals, compliance records, COAs, and audit documentation.
• Support compliance with food safety and regulatory standards.
• Coordinate documentation requests with suppliers and internal teams.
• Assist with internal audits, customer audits, and regulatory requirements.
• Ensure operational documentation remains organized, accurate, and audit‑ready.
• Serve as a point of contact for customers throughout the order fulfillment process.
• Respond to shipment inquiries and provide timely operational updates.
• Keep internal teams informed regarding purchase orders, shipments, inventory status, and operational priorities.
• Prepare operational reports, purchasing summaries, and inventory‑related documentation.
• Maintain organized digital filing systems and operational records.
• Identify opportunities to improve purchasing workflows, supplier coordination, and operational efficiency.
• Support continuous improvement initiatives across purchasing, compliance, and supply chain functions.

Requirements

• Minimum 2+ years of hands‑on experience in purchasing, procurement, supply chain, import/export coordination, logistics, or related operational roles.
• Demonstrated purchasing or procurement experience working directly with suppliers.
• Experience coordinating purchase orders, supplier communications, and inventory planning.
• Strong Microsoft Excel skills and experience managing operational data.
• Familiarity with ERP systems and order management platforms.
• Excellent written and verbal English communication skills (C1 preferred).
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast‑paced environment.
• Experience working collaboratively across multiple departments.

Core Competencies

Demonstrates expertise in purchasing and procurement processes, including supplier relationship management, inventory planning, and compliance with regulatory standards. Proficient in operational data management and documentation, ensuring accuracy and efficiency in supply chain functions.

Highest‑signal resume keywords

• Purchasing Experience
• Supplier Relationship Management
• Microsoft Excel Proficiency
• ERP Systems Familiarity
• Regulatory Compliance

Hard Skills

• Purchasing
• Procurement
• Inventory Planning
• Order Management
• Import/Export Coordination
• Operational Data Management
• Landed Cost Calculations
• Supplier Communication
• Audit Documentation
• Shipping Coordination

Soft Skills

• Organizational Skills
• Attention to Detail
• Communication Skills
• Collaboration
• Multi‑Priority Management

Industry Keywords

• Supply Chain
• Logistics
• Food Safety Standards
• Operational Efficiency
• Continuous Improvement