Project Operations Coordinator Part-Time & Hybrid (m/f/d)

Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of audit-ready IT-security concepts (e.g., BSI-Grundschutz, C5). We’re IGP-funded (2025/26) and co-develop with FU Berlin and pilot users from industry and security consulting. We’re hiring a part-time Project Coordinator (20 h/week) to keep our project on schedule, audit-ready, and well documented. You’ll be the organiser behind our MVP development: meetings, minutes, evidence, timesheets, and submission hygiene - so engineers and the Product Owner can move fast. Tasks Project operations (~60%) Orchestrate calendars & ceremonies; prepare agendas, take minutes, track actions/decisions (Jira/Confluence/Notion). Maintain tidy documentation and audit evidence (test protocols, logs, approvals, screenshots) with clear versioning. Own timesheet hygiene and milestone checklists; help prepare claims (Mittelabruf). Company operations (~20–30%) Vendor & subscription admin; collect invoices/receipts for the tax advisor; simple purchasing. On/Offboarding checklists, NDA tracking; travel & event logistics. Keep shared drives clean, searchable, and permissioned. External communication (~10–20%) Draft short updates (LinkedIn/one-pagers/newsletters); coordinate posts and assets. Support partner comms (FU Berlin, pilots), webinar logistics, slide decks & FAQs. Maintain a small media/press kit; route inbound requests. Tools we use: M365, Excel, Teams, Powerpoint, AI-enhanced productivity, Project Management Tools Requirements Must-have 2+ years in project coordination/operations. German C1 and good English; strong writing & formatting. Calm, proactive organiser who enjoys structure; spreadsheet-comfortable (filters, pivots, simple formulas). Habit of clear versioning and evidence hygiene (screenshots, approvals, links). Nice-to-have Public-grant know-how (IGP/ZIM/EU), Experience with social posting. Business administration background. Accounting / Budgeting Know-how. Benefits Hybrid, part-time (20 h/week) with flexible scheduling; office days in Berlin when needed. Competitive pro-rated salary (up to €55,000 FTE gross → ~€27.5k p.a. at 20 h/week). Small, focused team; direct collaboration with the Product Owner, engineers, and academic/industry partners. Modern tooling; real ownership over documentation and submission hygiene. Impact: help SMEs meet rising security requirements with less friction. Ready to bring order to a fast, ambitious project? Apply here on JOIN with your CV (PDF) and a short note (max 200 words) describing how you would set up timesheet & evidence hygiene from week 1. Our process: 20-min intro → 60-min practical case (docs/minutes/checklist) → 30-min team chat → references.