Legal Operations & AI Enablement Specialist (f/m/d)

In this role you enable the legal department to operate efficiently and embrace AI-enabled workflows. You will manage external counsel relationships, coordinate strategic meetings, and support procurement, while driving AI adoption for contract review, automation, and legal knowledge management. You collaborate with lawyers, IT, and leadership to deliver KPI-driven insights and scalable processes. This position offers a meaningful chance to shape digital transformation within a leading financial services group.

• Manage onboarding, performance tracking, and fee monitoring of external law firms and ensure procurement/compliance policy adherence
• Coordinate panel reviews, engagement letters, and external counsel onboarding processes
• Develop and maintain dashboards and reporting tools for external counsel usage and spend, with optimization suggestions
• Contribute to KPIs for the legal department and help monitor workloads
• Collect and prepare pre-read materials for leadership meetings and coordinate stakeholder input for briefing documents
• Support General Counsel with calendar and daily administrative tasks
• Research and evaluate AI tools relevant to legal use cases (contract review, document automation, legal research, knowledge management)
• Collaborate with IT and procurement to onboard AI service providers and ensure tool compliance with legal standards
• Provide training and user support to lawyers on AI tools and digital workflows

• Degree in Business Law (e.g., Wirtschaftsjurist or B.A. law) or comparable qualification
• Minimum two years of experience in legal operations, law firm management, or a related legal tech field
• Interest in AI, legal innovation, and digital transformation
• Strong organizational and communication skills; fluent in English; German a plus
• Cooperative, team-oriented mindset
• Proficiency in MS Office and familiarity with AI tools and building agents

• strong organizational skills
• effective communication
• team collaboration
• MS Office applications
• knowledge of AI tools and building agents
• experience with dashboards/reporting tools